Online board meetings can be a valuable method for making decisions that are effective. If they’re not well run, they may result in boredom and low levels of participation. To energize your virtual meetings be sure to follow these simple guidelines to improve the overall quality of your discussions and enhance efficiency.
Share the agenda with participants prior to the meeting so that everyone has an understanding of what’s to be discussed. Consider asking your board members to attend in a quiet location without distractions. Ask participants to make use of the “raise hand function” of your software for virtual meetings when they want speak to avoid over-talking or missing the point.
Keep the meeting focused on the most important issues by establishing a set maximum speaking time for each item. This allows everyone to participate and prevents discussions from drifting off-topic or causing distractions for others. Encourage your group to turn off their microphones when they are not speaking to reduce background noises, such as pets, kids and coworkers.
Lastly, try to end the meeting on time as it shows respect for the other board member’s time. It is also a good idea to share the minutes promptly after the meeting has ended. Additionally, it can help to streamline the process for recording and distributing minutes of meetings by using your software for managing boards that has built-in capabilities like inline task delegation.
This will ensure that everyone is on the same page with regards to what transpired at the meeting and what has to be done between meetings.