Board document management is the process of managing and sharing board documents and other material in a fair manner prior to and after meetings. The goal is to allow members to focus on governance instead of long-winded manual processes and updates to documents. Without an automated tool for managing the board organizing and separating meeting-related information using different solutions like email and couriers or Dropbox can be time-consuming, costly and stressful for directors.
A robust board management software program will significantly reduce these pain points and boost your organization’s effectiveness, communication, and overall governance www.boardroommusic.com/the-best-practices-to-ensure-a-great-virtual-meetings-experience/ effectiveness. Board portal software, that includes features like messaging, digital voting meetings minutes, and much more, can automate many aspects of Board of Directors meetings.
The right software can allow your team to create digital board books in a matter of minutes, not hours. You can import folders, use pre-saved templates, or start with a blank slate — and then share the board package with just one click. E-signature capabilities make it simple to sign documents quickly, and to track their status immediately.
During meetings, members of the board can log in and instantly access all the documents related to the agenda items. This removes the need for emailing directors with links to different versions of the same document, and ensures that your board’s most important information is accessible from any location. It’s also easier for directors to access meeting documents and other documents during meetings and allows them to keep up with organizational updates and ensure that their book of directors is up to date.