A well-run meeting of the board is a solid basis for innovation and growth. To do this, it is important to establish clear objectives and a framework for the meetings, and to ensure that the most appropriate people are in the room at the right time. The more board members feel that their time and expertise is respected, the more active they will be in discussions and decisions.
It is vital to communicate the agenda as well as all other materials in advance, at least 3-4 days prior to the meeting. This will allow board members to review the material and formulate their opinions and thoughts before the meeting. This lets the chair begin the meeting with a short overview of the meeting’s objectives and the most important input requested. This will help energize and bring the meeting to a logical place at the beginning.
When making the agenda, it is important to prioritize topics according to their importance and urgency. It is also crucial to make sure that all major topics are addressed. This will allow the board members to concentrate on strategic decisions, and not just updates. This will help make meetings more productive.
By adhering to the time limitations in the agenda, board members will not get sidetracked. Keep non-controversial topics on the agenda of consent to save time and allow for deeper discussion of more strategic issues. In the end, giving the chair to make use of https://onlineboardmeeting.org/essential-features-of-boardpaq-platform the “off-agenda”, at the end of a meeting, to force tangents that require more time can assist in avoiding distractions and reducing wasted time.